PITT OHIO Electronic Data Interchange Implementation Guide

Transaction Set:
204 – Motor Carrier Load Tender
Functional Group ID: SM
X12 Standard Version: 4010
 
204 - Motor Carrier Load Tender
Transaction Set 204 can be used to allow shippers or other interested parties to offer (tender)
a shipment to a motor carrier including detailed scheduling, equipment requirements, commodities,
and shipping instructions pertinent to a load tender.
Not Defined
ID Segment Name Max Use
ISA Interchange Control Header 1
GS Functional Group Header 1
Heading:
ID Segment Name Max Use
ST Transaction Set Header 1
B2 Beginning Segment for Shipment, Information Transaction
B2A Set Purpose 1
L11 Business Instructions and Reference Number 50
G62 Date/Time 1
AT5 Bill of Lading Handling Requirement 6
PLD Pallet Information 1
NTE Note / Special Instruction 10
Loop Id – 0100
N1 Name 1
N2 Additional Name Information 1
N3 Address Information 2
N4 Geographic Location 1
G61 Contact 3
Loop Id – 0200
N7 Equipment Details 1
Detail:
Loop Id – 0300
S5
 Stop Off Details 1
L11 Business Instructions and Reference Number 50
G62 Date/Time 2
AT8 Shipment Weight, Packaging and Quantity Date 2
NTE Note / Special Instruction 20
Loop Id – 0310
N1 Name 1
N2 Additional Name Information 1
N3 Address Information 2
N4 Geographic Location 1
G61 Contact 3
Loop Id – 0350
OID Order Identification Detail 1
Loop Id – 0360  
L5 Description, Marks, and Number 1
AT8 Shipment Weight, Packaging, and Quantity Data
Loop Id – 0370
LH1 Hazardous Identification Information 1
LH2 Hazardous Classification Information 4
LFH Freeform Hazardous Material 20
Summary:
L3 Total Weight and Charges
SE Transaction Set Trailer
ID Segment Name Max Use
GE Functional Group Trailer 1
IEA Interchange Control Trailer 1

ISA - Interchange Control Header

Usage: Mandatory

Max Use: 1

To start and identify an interchange of zero or more functional groups and interchange
related control segments.
Element Summary:
Ref Id Element Name Attributes
ISA01 01

Authorization Information Qualifier
00

 M ID 2/2
ISA02 02 Authorization Information M AN 10/10
ISA03 03

Security Information Qualifier
00

 M ID 2/2
ISA04 04 Security Information M AN 10/10
ISA05 05 Interchange ID Qualifier M ID 2/2
ISA06 06 Interchange Sender ID M AN 15/15
ISA07 07

Interchange Receiver ID Qualifier
02

 M ID 2/2
ISA08 08

Interchange Receiver ID
PITD

 M AN 15/15
ISA09 09 Interchange Date M DT 8/8
ISA10 10 Interchange Time M TM 4/4
ISA11 11 Interchange Control Standards Identifier
U		 M ID 1/1
ISA12 12 Interchange Control Version Number M ID 5/5
ISA13 13 Interchange Control Number M N0 9/9
ISA14 14 Acknowledgement Requested
0
 M ID 1/1
ISA15 15

Interchange Usage Indicator
T = Test
P = Production

 M ID 1/1
ISA16 16 Component Element Separator M ID 1/1

GS - Functional Group Header

Usage: Mandatory

Max Use: 1

To indicate the beginning of a functional group and to provide control information.
Element Summary:
Ref Id Element Name Attributes
GS01 479 Functional Identifier Code
BL – Bill of Lading
 M ID 2/2
GS02 142 Application Sender’s Code M AN 2/15
GS03 124

Application Receiver’s Code
PITD

 M AN 2/15
GS04

373

Date

 M DT 8/8
GS05 337 Time M TM 4/8
GS06 28 Group Control Number M N0 1/9
GS07 455 Responsible Agency Code M ID 1/2
GS08 480 Version/Release/Industry Identifier Code
004010
 M AN 1/12

ST - Transaction Set Header

Position: 010
Level: Heading
Usage: Mandatory

Max Use: 1

To indicate the start of a transaction set and to assign a control number
Element Summary:
Ref Id Element Name Attributes
ST01 143 Transaction Set Identifier Code M ID 3/3
ST02 329 Transaction Set Control Number M AN 4/9

B2 - Beginning Segment for Shipment Information Transaction

Position: 020
Level: Heading
Usage: Mandatory

Max Use: 1

To transmit basic data relating to shipment information
Element Summary:
Ref Id Element Name Attributes
B202 140 Standard Carrier Alpha Code
PITD		 M ID 2/4
B204 145

Shipment Identification Number
Bill of Lading Number

 M AN 1/30
B206 146 Shipment Method of Payment
CC – Collect
PP – Prepaid		 M ID 2/2

B2A - Set Purpose

Position: 030
Level: Heading
Usage: Mandatory

Max Use: 1

To allow for positive identification of transaction set purpose
Element Summary:
Ref Id Element Name Attributes
B2A01 353

Transaction Set Purpose Code
00 – Original
01 – Cancellation
04 – Revision

 M ID 2/2
B2A02 346

Application Type Description
LT – Load Tender

 O ID 2/2

L11- Business Instructions and Reference Number

Position: 080
Level: Heading
Usage: Optional

Max Use: 50

To specify instructions in the business relationship or a reference number
Element Summary:
Ref Id Element Name Attributes
L1101 127

Reference Identification

 C AN 1/30
L1102 128

Reference Identification Qualifier
BM – Bill of Lading Number
PO – Purchase Order Number
CO – Customer Order Number
SO – Shipper’s Order
CR – Carrier Reference Number (Pro)

 C ID 2/2

G62- Date/Time

Position: 090
Level: Heading
Usage: Optional

Max Use: 2

To specify pertinent dates and times
Element Summary:
Ref Id Element Name Attributes
G6201 432

Date Qualifier

 X ID 2/2
G6202 373

Date expressed as CCYYMMDD

 X DT 8/8
G6203 176 Time Qualifier X ID 1/2
G6204 337 Time X TM 4/8
G6205 623 Time Code O ID 2/2

AT5 - Bill Of Lading Handling Requirements

Position: 110
Level: Heading
Usage: Optional

Max Use: 6

To specify pertinent dates and times
Element Summary:
Ref Id Element Name Attributes
AT501 152

Special Handling Code

 X ID 2/3
AT502 560

Special Services Code

 X ID 2/10

PLD - Pallet Information

Position: 120
Level: Heading
Usage: Optional

Max Use: 1

To specify pertinent dates and times
Element Summary:
Ref Id Element Name Attributes
PLD01 406

Quantity of Pallets Shipped

 M N0 1/3

NTE - Note/Special Instruction

Position: 130
Level: Heading
Usage: Optional

Max Use: 10

To transmit information in a free-form format, if necessary, for comment or special instruction
Element Summary:
Ref Id Element Name Attributes
NTE01 363

Note Reference Code

 O ID 3/3
NTE02 352 Description M AN 1/80

Loop 0100

Max Use: 5

To identify a party by type of organization, name, and code
Loop Summary:
Pos Id Element Name
140 N1

Name
150 N2 Additional Name Information
160 N3 Address Information
170 N4 Geographic Location
190 G61 Contact

N1 - Name

Position: 140
Loop: 0100
Level: Heading
Usage: Optional

Max Use: 1

To identify a party by type of organization, name and code
Element Summary:
Ref Id Element Name Attributes
N101 98

Entity Identifier Code
CA - Carrier
SH – Shipper
BT – Bill To

 M ID 2/3
N102 93 Name C AN 1/60
N103 66 Identification Code Qualifier C ID 1/2
N104 67 Identification Code C AN 2/80

N2 - Additional Name Information

Position: 150
Loop: 0100
Level: Heading
Usage: Optional

Max Use: 1

To specify additional names or those longer the 35 characters in length
Element Summary:
Ref Id Element Name Attributes
N201 93

Name

 M AN 1/60
N202 93 Name O AN 1/60

N3 - Address Information

Position: 160
Loop: 0100
Level: Heading
Usage: Optional

Max Use: 2

To specify the location of the named party
Element Summary:
Ref Id Element Name Attributes
N301 166

Address Information

 M AN 1/55
N302 166 Address Information O AN 1/55

G61 - Contact

Position: 190
Loop: 0100
Level: Heading
Usage: Optional

Max Use: 3

To identify a person or office to whom administrative communications should be directed
Element Summary:
Ref Id Element Name Attributes
G6101

366

Contact Number Qualifier
SH – Shipper Contact
HM – Hazardous Material Contact
IC – Information Contact

 X ID 2/2
G6102 93 Name O AN 1/60
G6103 365 Communication Number Qualifier
TE – Telephone
FX – Facsimile		 X ID 2/2
G6104 364 Communication Number X ID 1/80

N4 - Geographic Location

Position: 170
Loop: 0100
Level: Heading
Usage: Optional

Max Use: 1

To specify the geographic place of the named party
Element Summary:
Ref Id Element Name Attributes
N401 19

City Name

 O AN 2/30
N402 156 State or Province Code O ID 2/2
N403 116 Postal Code O ID 3/15
N404 26 Country Code O ID 2/3

Loop 0200

Max Use: 1

To identify the equipment
Loop Summary:
Pos Id Element Name
200 N7 Equipment Details

N7 - Equipment Details

Position: 200
Loop: 0200
Level: Header
Usage: Mandatory

Max Use: 10

To identify the equipment
Element Summary:
Ref Id Element Name Attributes
N701

206

Equipment Initial

 O AN 1/4
N702 207 Equipment Number M AN 1/10

Loop 0300

Max Use: 999

To specify stop – off detail reference numbers and stop reason codes
Loop Summary:
Pos Id Element Name
010 S5 Stop off details
020 L11 Business Instructions and Reference Number
030 G62 Date/Time
040 AT8 Shipment Weight, Packaging and Quantity Data
065 NTE Note / Special Instruction

S5 - Stop Off Details

Position: 010
Loop: 0300
Level: Detail
Usage: Optional

Max Use: 1

To specify stop – off detail reference numbers and stop reason codes
Element Summary:
Ref Id Element Name Attributes
S501

165

Stop Sequence Number

 M N0 1/3
S502 163 Stop Reason Code
CU – Complete Unload
LD – Load
UL - Unload		 M ID 2/2
S503 81 Weight C R 1/10
S504 188 Weight Code
L – Pound		 C ID 1/1
S505 382 Number of Units Shipped C R 1/10
S506 355 Unit or Basis for Measurement Code
PC – Pieces
PL – Pallets
MX - Mixed		 C ID 2/2

L11 - Business Instructions and Reference Number

Position: 020
Loop: 0300
Level: Detail
Usage: Optional

Max Use: 50

To specify instructions in this business relationship or a reference number
Element Summary:
Ref Id Element Name Attributes
L1101

127

Reference Identification

 X AN 1/30
L1102 128 Reference Identification Qualifier X ID 2/3
L1103 352 Description X AN 1/80

G62 - Date / Time

Position: 030
Loop: 0300
Level: Detail
Usage: Optional

Max Use: 2

To specify pertinent dates and times
Element Summary:
Ref Id Element Name Attributes
G6201

432

Date Qualifier

 X ID 2/2
G6202 373 Date expressed as CCYYMMDD X DT 8/8
G6203 176 Time Qualifier X ID 1/2
G6204 337 Time X TM 4/8
G6205 623 Time Code O ID 2/2

AT8 - Shipment Weight, Packaging
And Quantity Date

Position: 040
Loop: 0300
Level: Detail
Usage: Optional

Max Use: 1

To specify shipment details in terms of weight, and quantity of handling units.
Element Summary:
Ref Id Element Name Attributes
AT801

187

Weight Qualifier
G – Gross Weight

 X ID 1/2
AT802 188 Weight Unit Code
L – Pounds		 X ID 1/1
AT803 81 Weight X R 1/10
AT805 80 Lading Quantity O N0 1/7

NTE - Note/Special Instruction

Position: 065
Loop: 0300
Level: Detail
Usage: Optional

Max Use: 20

To transmit information in a free-form format, if necessary, for comment or special instruction
Element Summary:
Ref Id Element Name Attributes
NTE01

363

Note Reference Code

 O ID 3/3
NTE02 352 Description M AN 1/80

Loop 0310

Max Use: 1

To identify a party by type of organization, name, and code
Loop Summary:
Pos Id Element Name
070 N1

Name
080 N2 Additional Name Information
090 N3 Address Information
100 N4 Geographic Location
120 G61 Contact

N1 - Name

Position:070
Loop: 0310
Level: Detail
Usage: Optional

Max Use: 1

To identify a party by type of organization, name and code
Element Summary:
Ref Id Element Name Attributes
N101 98

Entity Identifier Code
SF – Ship From
ST – Ship To

 M ID 2/3
N102 93 Name C AN 1/60
N103 66 Identification Code Qualifier C ID 1/2
N104 67 Identification Code C AN 2/80

N2 - Additional Name Information

Position:080
Loop: 0310
Level: Details
Usage: Optional

Max Use: 1

To specify additional names or those longer the 35 characters in length
Element Summary:
Ref Id Element Name Attributes
N201 93

Name

 M AN 1/60
N202 93 Name O AN 1/60

N3 - Address Information

Position: 090
Loop: 0310
Level: Detail
Usage: Optional

Max Use: 2

To specify the location of the named party
Element Summary:
Ref Id Element Name Attributes
N301 166

Address Information

 M AN 1/55
N302 166 Address Information O AN 1/55

N4 - Geographic Location

Position: 100
Loop: 0310
Level: Detail
Usage: Optional

Max Use: 1

To specify the geographic place of the named party
Element Summary:
Ref Id Element Name Attributes
N401 19

City Name

 O AN 2/30
N402 156 State or Province Code O ID 2/2
N403 116 Postal Code O ID 3/15
N404 26 Country Code O ID 2/3

G61 - Contact

Position: 120
Loop: 0310
Level: Detail
Usage: Optional

Max Use: 3

To identify a person or office to whom administrative communications should be directed
Element Summary:
Ref Id Element Name Attributes
G6101

366

Contact Number Qualifier
IC – Information Contact

 X ID 2/2
G6102 93 Name O AN 1/60
G6103 365 Communication Number Qualifier
TE – Telephone
FX – Facsimile		 X ID 2/2
G6104 364 Communication Number X ID 1/80

Loop 0350

Max Use: 1

To specify order identification detail
Loop Summary:
Pos Id Element Name
150 OID Order Identification Detail

G61 - Contact

Position: 120
Loop: 0310
Level: Detail
Usage: Optional

Max Use: 3

To identify a person or office to whom administrative communications should be directed
Element Summary:
Ref Id Element Name Attributes
G6101

366

Contact Number Qualifier
IC – Information Contact

 X ID 2/2
G6102 93 Name O AN 1/60
G6103 365 Communication Number Qualifier
TE – Telephone
FX – Facsimile		 X ID 2/2
G6104 364 Communication Number X ID 1/80

Loop 0350

Max Use: 1

To specify order identification detail
Loop Summary:
Pos Id Element Name
150 OID Order Identification Detail

OID - Order Identification Detail

Position: 150
Loop: 0350
Level: Detail
Usage: Optional

Max Use: 999

To specify order identification detail
Element Summary:
Ref Id Element Name Attributes
OID01

127

Reference identification

 C AN 1/30

Loop 0360

Max Use: 99

To specify the line item in terms of description, quantity, packaging, and marks and numbers
Loop Summary:
Pos Id Element Name
190 L5 Description, Marks and Numbers
195 AT8 Shipments Weight, Packaging and Quantity Data

L5 - Description, Marks and Number

Position: 190
Loop: 0360
Level: Detail
Usage: Optional

Max Use: 1

To specify the line item in terms of description, quantity, packaging, and marks and numbers
Element Summary:
Ref Id Element Name Attributes
L501

213

Lading Line Item Number

 O N0 1/3
L502 79 Lading Description O AN 1/50

AT8 - Shipment Weight, Packaging and Quantity Date

Position: 195
Loop: 0360
Level: Detail
Usage: Optional

Max Use: 1

To specify shipment details in terms of weight, and quantity of handling units
Element Summary:
Ref Id Element Name Attributes
AT801

187

Weight Qualifier
G – Gross Weight

 X ID 1/2
AT802 188

Weight Unit Code
L – Pounds

 X ID 1/1
AT803 81 Weight X R 1/10
AT805 80 Lading Quantity O N0 1/7

Loop 0370

Max Use: 25

To specify the hazardous commodity identification reference number and quantity
Loop Summary:
Pos Id Element Name
203 LH1 Hazardous Identification Information
204 LH2 Hazardous Classification Information
206 LFH Freeform Hazardous Material Information

LH1 - Hazardous Identification Information

Position: 203
Loop: 0370
Level: Detail
Usage: Optional

Max Use: 1

To specify the hazardous commodity reference number and quantity
Element Summary:
Ref Id Element Name Attributes
LH101

355

Unit or Basis for Measurement Code

 M ID 2/2
LH102 80

Lading Quantity

 M N0 1/7
LH103 277 UN / NA Identification Code O ID 6/6
LH110 254 Packing Group Code O ID 1/3

LH2 - Hazardous Classification Information

Position: 204
Loop: 0370
Level: Detail
Usage: Optional

Max Use: 4

To specify the hazardous notation and endorsement information
Element Summary:
Ref Id Element Name Attributes
LH201

215

Hazardous Classification

 O ID 1/30

LFH - Freeform Hazardous Material Information

Position: 206
Loop: 0370
Level: Detail
Usage: Optional

Max Use: 20

To uniquely identify the variable information required by government regulation covering the transportation of hazardous material shipments
Element Summary:
Ref Id Element Name Attributes
LFH01

808

Hazardous Material Shipment Information

 M ID 3/3
LHF02 809 Hazardous Material Shipment Information M AN 1/25

L3 - Total Weight and Charges

Position: 010
Loop:
Level: Detail
Usage: Optional

Max Use: 1

To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items
Element Summary:
Ref Id Element Name Attributes
L301

81

Weight

 X R 1/10
L302 187 Weight Qualifier
G – Gross Weight		 X ID 1/2
L311 80 Lading Quantity O N0 1/7

SE - Transaction Set Trailer

Position: 220
Level: Detail
Usage: Mandatory

Max Use: 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Element Summary:
Ref Id Element Name Attributes
SE01

96

Number of Included Segments

 M N0 1/10
SE02 329 Transaction Set Control Number M AN 4/9

GE - Functional Group Trailer
Usage: Mandatory

Max Use: 1

To indicate the end of the functional group and to provide control information
Element Summary:
Ref Id Element Name Attributes
GE01

97

Number of Transaction Sets Included

 M N0 1/10
GE02 28 Group Control Number M N0 1/9

IEA - Interchange Control Trailer
Usage: Mandatory

Max Use: 1

To indicate the end of an interchange of zero or more functional groups and interchange related control segments
Element Summary:
Ref Id Element Name Attributes
IEA01

16

Number of Included Functional Groups

 M N0 1/5
IEA02 12 Interchange Control Number M N0 9/9