PITT OHIO Electronic Data Interchange Implementation Guide

Transaction Set:
210 – Motor Carrier Freight Details and Invoice
Functional Group ID: IM
X12 Standard Version: 4010
 

210 - Motor Carrier Freight Details and Invoice
The transaction set 210 can be used to provide detail information for charges of services rendered by a motor carrier. It is used both as a motor carrier invoice to request payment or as details pertaining to motor freight shipment(s) charges.
Not Defined
ID Segment Name Max Use
ISA Interchange Control Header 1
GS Functional Group Header 1
Heading:
ID Segment Name Max Use
ST Transaction Set Header 1
B3 Beginning Segment for Carrier’s Invoice 1
C3 Currency 1
N9 Reference Number 99
G62 Date/Time 2
R3 Route Information – Motor 12
K1 Remarks 1
Loop Id – 0100
N1 Name 1
N3 Address Information 2
N4 Geographic Location 1
Detail:
Loop Id – 0400
LX Assigned Number 1
L5 Description, Marks and Numbers 30
L0 Line Item – Quantity and Weight 10
L1 Rate and Charges 10
L7 Tariff Reference 10
Summary:
L3 Total Weight and Charges
SE Transaction Set Trailer
ID Segment Name Max Use
GE Functional Group Trailer 1
IEA Interchange Control Trailer 1

ISA - Interchange Control Header

Usage: Mandatory

Max Use: 1

To start and identify an interchange of zero or more functional groups and interchange related control segments.
Element Summary:
Ref Id Element Name Attributes
ISA01 01

Authorization Information Qualifier
00

 M ID 2/2
ISA02 02 Authorization Information M AN 10/10
ISA03 03

Security Information Qualifier
00

 M ID 2/2
ISA04 04 Security Information M AN 10/10
ISA05 05

Interchange ID Qualifier
02

 M ID 2/2
ISA06 06

Interchange Sender ID
PITD

 M AN 15/15
ISA07 07

Interchange Receiver ID Qualifier

 M ID 2/2
ISA08 08

Interchange Receiver ID

 M AN 15/15
ISA09 09 Interchange Date M DT 8/8
ISA10 10 Interchange Time M TM 4/4
ISA11 11 Interchange Control Standards Identifier
U		 M ID 1/1
ISA12 12 Interchange Control Version Number M ID 5/5
ISA13 13 Interchange Control Number M N0 9/9
ISA14 14 Acknowledgement Requested
0
 M ID 1/1
ISA15 15

Interchange Usage Indicator
T = Test
P = Production

 M ID 1/1
ISA16 16 Component Element Separator M ID 1/1

GS - Functional Group Header

Usage: Mandatory

Max Use: 1

To indicate the beginning of a functional group and to provide control information.
Element Summary:
Ref Id Element Name Attributes
GS01 479 Functional Identifier Code
IM
 M ID 2/2
GS02 142 Application Sender’s Code
PITD
 M AN 2/15
GS03 124

Application Receiver’s Code

 M AN 2/15
GS04

373

Date

 M DT 8/8
GS05 337 Time M TM 4/8
GS06 28 Group Control Number M N0 1/9
GS07 455 Responsible Agency Code M ID 1/2
GS08 480 Version/Release/Industry Identifier Code
004010
 M AN 1/12

ST - Transaction Set Header

Position: 010
Level: Heading
Usage: Mandatory

Max Use: 1

To indicate the start of a transaction set and to assign a control number
Element Summary:
Ref Id Element Name Attributes
ST01 143 Transaction Set Identifier Code M ID 3/3
ST02 329 Transaction Set Control Number M AN 4/9

B3 - Beginning Segment for Carrier’s Invoice

Position: 020
Level: Heading
Usage: Mandatory

Max Use: 1

To transmit basic data relating to the carrier’s invoice
Element Summary:
Ref Id Element Name Attributes
B302 76

Invoice Number
Pitt Ohio Pro Number

 M AN 1/22
B303 145

Shipment Identification Number
Bill of Lading Number

 M AN 1/30
B304 146 Shipment Method of Payment
CC – Collect
PP – Prepaid		 M ID 2/2
B305 188 Weight Unit Code O ID 1/1
B306 373 Date M DT 8/8
B307 193 Net Amount Due M N2 1/12
B309 32 Delivery Date X DT 8/8
B310 374 Date/Time Qualifier X ID 3/3
B311 140

Standard Carrier Alpha Code
PITD

 M ID 2/4
B312 373 Picked up Date O DT 8/8

C3 - Currency

Position: 040
Level: Heading
Usage: Mandatory

Max Use: 1

To specify the currency being used in the transaction set
Element Summary:
Ref Id Element Name Attributes
C301 100 Currency Code M ID 3/3

N9 - Reference Identification

Position: 060
Level: Heading
Usage: Optional

Max Use: 99

To transmit identifying information as specified by the Reference Identification Qualifier
Element Summary:
Ref Id Element Name Attributes
N901 128

Reference Identification Qualifier
BM – Bill of Lading Number
BN – Booking Number
CN – Carrier Pro Number
CR – Customer Reference Number
PO – Purchase Order Number

 M ID 2/3
N902 127 Reference Identification X AN 1/30

G62- Date/Time

Position: 070
Level: Heading
Usage: Optional

Max Use: 2

To specify pertinent dates and times
Element Summary:
Ref Id Element Name Attributes
G6201 432

Date Qualifier

 X ID 2/2
G6202 373

Date expressed as CCYYMMDD

 X DT 8/8
G6203 176 Time Qualifier X ID 1/2
G6204 337 Time X TM 4/8
G6205 623 Time Code O ID 2/2

R3 - Route Information - Motor

Position: 180
Level: Heading
Usage: Optional

Max Use: 12

To specify carrier and routing sequences and details
Element Summary:
Ref Id Element Name Attributes
R301 140

Standard Carrier Alpha Code

 M ID 2/4
R302 133

Routing Sequence Code

 M ID 1/2
R304 91 Transportation Method / Type Code O ID 1/2
R306 76 Interline Invoice Number O AN 1/22

K1 - Remarks

Position: 100
Level: Heading
Usage: Optional

Max Use: 1

To specify comments or special instructions
Element Summary:
Ref Id Element Name Attributes
K101 61

Free-form message

 M AN 1/30
K102 61 Free-form message X AN 1/30

Loop 0100

Max Use: 10

To identify a party by type of organization, name, and code
Loop Summary:
Pos Id Element Name
110 N1

Name
120 N2 Additional Name Information
130 N3 Address Information
140 N4 Geographic Location

N1 - Name

Position: 110
Loop: 0100
Level: Heading
Usage: Optional

Max Use: 1

To identify a party by type of organization, name and code
Element Summary:
Ref Id Element Name Attributes
N101 98

Entity Identifier Code
SH - Shipper
CN - Consignee
BT - Bill To

 M ID 2/3
N102 93 Name X AN 1/60
N103 66 Identification Code Qualifier X ID 1/2
N104 67 Identification Code X AN 2/80

N2 - Additional Name Information

Position: 120
Loop: 0100
Level: Heading
Usage: Optional

Max Use: 1

To specify additional names or those longer the 35 characters in length
Element Summary:
Ref Id Element Name Attributes
N201 93

Name

 M AN 1/60
N202 93 Name O AN 1/60

N3 - Address Information

Position: 130
Loop: 0100
Level: Heading
Usage: Optional

Max Use: 2

To specify the location of the named party
Element Summary:
Ref Id Element Name Attributes
N301 166

Address Information

 M AN 1/55
N302 166 Address Information O AN 1/55

N4 - Geographic Location

Position: 140
Loop: 0100
Level: Heading
Usage: Optional

Max Use: 1

To specify the geographic place of the named party
Element Summary:
Ref Id Element Name Attributes
N401 19

City Name

 O AN 2/30
N402 156 State or Province Code O ID 2/2
N403 116 Postal Code O ID 3/15
N404 26 Country Code O ID 2/3

Loop 0400

Max Use: 9999

To reference a Bill of Lading line number
Loop Summary:
Pos Id Element Name
120 LX Assigned Number
140 L5 Description, Marks and Numbers
170 L0 Line Item – Quantity and Weight
180 L1 Rate and Charges
200 L7 Tariff Reference

LX - Assigned Number

Position: 120
Loop: 0400
Level: Detail
Usage: Mandatory

Max Use: 1

To reference a line number in a transaction set
Element Summary:
Ref Id Element Name Attributes
LX01 554 Assigned Number M N0 1/6

L5 - Description, Marks and Numbers

Position: 140
Loop: 0400
Level: Detail
Usage: Optional

Max Use: 100

To specify the line item in terms of description, quantity, packaging, and marks and numbers
Element Summary:
Ref Id Element Name Attributes
L501

213

Lading Line Item Number

 O N0 1/3
L502 79 Lading Description O AN 1/50

L0 - Line Item, Quantity And Weight

Position:170
Loop: 0400
Level: Detail
Usage: Optional

Max Use: 10

To specify quantity, weight, volume, and type of service for a line item including applicable “quantity/rate-as” data
Element Summary:
Ref Id Element Name Attributes
L001

213

Lading Line Item Number

 O N0 1/3
L004 81 Weight X R 1/10
L005 187

Weight Qualifier
LB - Pound

 X ID 1/2
L008 80 Lading Quantity X N0 1/7
L009 211

Packaging Form Code
PCS - Pieces

 X ID 3/3

L1 - Rate and Charges

Position: 180
Loop: 0400
Level: Detail
Usage: Mandatory

Max Use: 1

To specify rate and charges detail relative to a line item including freight charges, advances, special charges, and entitlements
Element Summary:
Ref Id Element Name Attributes
L101

213

Lading Line Item Number

 O N0 1/3
L102 60 Freight Rate X R 1/9
L103 122

Rate/Value Qualifier
MN – Minimum
PH – Per Hundred (of Basic Unit)

 X ID 2/2
L104 58 Charge X N2 1/12
L108 150 Special Charge or Allowance Code O AN 2/25

L7 - Tariff Reference

Position: 200
Loop: 0400
Level: Detail
Usage: Optional

Max Use: 1

To Reference details of the tariff used to arrive at applicable rate or charges
Element Summary:
Ref Id Element Name Attributes
L701

213

Lading Line Item Number

 O N0 1/3
L702 168 Tariff Agency Code O ID 1/4
L703 171 Tariff Number O AN 1/7
L707 59 Freight Class Code O AN 2/5
L711 119 Rate Basis Number O AN 1/6
L713 294 Tariff Distance O N0 1/5
L714 295

Distance Qualifier
M – Miles

 O ID 1/1

L3 - Total Weight and Charges

Position: 010
Loop:
Level: Summary
Usage: Optional

Max Use: 1

To specify the total shipment in terms of weight, volume, rates, charges, advances, and prepaid amounts applicable to one or more line items
Element Summary:
Ref Id Element Name Attributes
L301

81

Weight

 X R 1/10
L302 187 Weight Qualifier
G – Gross Weight		 X ID 1/2
L305 58 Charge O N2 1/12
L311 80 Lading Quantity O N0 1/7

SE - Transaction Set Trailer

Position:020
Level: Detail
Usage: Mandatory

Max Use: 1

To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)
Element Summary:
Ref Id Element Name Attributes
SE01 96

Number of Included Segments

 M N0 1/10
SE02 329 Transaction Set Control Number M AN 4/9

GE - Functional Group Trailer
Usage: Mandatory

Max Use: 1

To indicate the end of the functional group and to provide control information
Element Summary:
Ref Id Element Name Attributes
GE01 97

Number of Transaction Sets Included

 M N0 1/10
GE02 28 Group Control Number M N0 1/9

IEA - Interchange Control Trailer
Usage: Mandatory

Max Use: 1

To indicate the end of an interchange of zero or more functional groups and interchange related control segments
Element Summary:
Ref Id Element Name Attributes
IEA01 16

Number of Included Functional Groups

 M N0 1/5
IEA02 12 Interchange Control Number M N0 9/9